Keep in mind that communication is not easy, so understanding a few of these simple daily communication styles will help you communicate effectively within your own office. There will always be room for more tools and knowledge. Your communication tool box will be ever changing and evolving. You should make sure to share positive news and let people know what a good job they are doing on a project. Remember to share and discuss positive news.Īll too often we only share or discuss negative news in meetings or in the hallways. Sometimes it helps to use the language your subject prefers, to save yourself time in the revision stage. Others may prefer to keep this document as a soft copy that may be viewed from different devices, or to be environmentally friendly.Ĭertain words or phrases they prefer in written materials.
Some people prefer to hold the document in their hands and make corrections and notes on the physical piece of paper. Know if they prefer soft copy or hard copy when reviewing documents. Others prefer late afternoons because they have completed their deadlines and may have more time available. Some people prefer morning meetings because they are more alert or they want fewer interruptions during the afternoon. The preferred time of day for in-house meetings. Time is valuable make sure the method you are using is effective and preferred by the person with whom you are communicating. Today’s society has become so email happy, that we sometimes forget there are other methods of communication that may be just as fast or faster. Know if they prefer in-person, email or telephone communication when asking a quick question. For instance, email is a great communication tool, but it is not always the best for the specific task on hand.īelow are some communication styles and methods you should have in your tool box for those you work with on a regular basis. Using the correct communication tool will benefit you and provide results. Be smart about how you choose to communicate with your team members. Once you have established the preferred communication style, store that knowledge in your tool box until you need to communicate with that team member again. Over time, you learn that certain communication styles or methods work best with various individuals within the office.
Just because you work for the same company and even under the same roof as your co-workers does not mean everyone communicates the same way. Each person communicates differently, which means you need different tools in your toolbox to help communicate clearly with those around you. Think of communication styles and methods as tools within your tool box at work.Communication comes in many forms, such as speaking, listening, and writing. Slowly over time you obtain more tools, and need a tool box to keep them organized. You may not even own a tool box! Well, if you have ever done any home improvements, you will have come across certain jobs that forced you to run to the store to pick up the correct tool. If you sit behind a desk, you may wonder why you would need a tool box.